Grant Writing Consultant vs DIY: Complete Cost Analysis 2025
Professional consultant at £5,000, DIY approach, or AI solution at £149? Comprehensive analysis of costs, success rates, and ROI to help you make the right choice.
2025 Cost Comparison Overview
Professional Consultant
Average UK rate for major application
DIY Approach
Staff time + training + resources
AI Solution
Crafty professional platform
Professional Grant Writing Consultants
Professional grant writing consultants offer expertise, experience, and dedicated time to your applications. However, the cost can be substantial, especially for smaller organizations.
True Cost Breakdown
| Service Component | Typical Cost | Range | Notes |
|---|---|---|---|
| Initial Consultation | >£150 | >£0-£300 | Often free for large projects |
| Research & Planning | >£400 | >£200-£800 | 5-10 hours at £50-80/hour |
| Application Writing | >£2,800 | >£1,500-£5,000 | 35-50 hours for major application |
| Review & Refinement | >£600 | >£300-£1,200 | Multiple revision rounds |
| Budget Development | >£300 | >£150-£500 | Complex budgets require more time |
| Supporting Documents | >£250 | >£100-£500 | CVs, policies, partnerships |
| TOTAL COST | >£4,500 | >£2,250-£8,300 | For single major application |
Consultant Advantages & Disadvantages
Advantages
- • Professional expertise and experience
- • Higher success rates (45-65% vs 25% DIY average)
- • Time savings for your staff
- • Industry knowledge and connections
- • Quality assurance and professional presentation
- • Objective external perspective
- • Often includes ongoing support
Disadvantages
- • High upfront costs (£2,000-£8,000+)
- • May lack deep organizational knowledge
- • Potential for generic approaches
- • Limited availability during peak periods
- • Ongoing dependency for future applications
- • Variable quality between consultants
- • No guarantee of success
DIY Grant Writing Analysis
The DIY approach involves your organization's staff learning and executing grant writing internally. While this appears cost-effective initially, the true costs include training, time investment, and opportunity costs.
Hidden Costs of DIY Approach
Complete DIY Cost Calculation
Learning and Training Phase
- • Grant writing course: £300-£800
- • Books and resources: £100-£200
- • Research time (20 hours): £500
- • Practice applications: £400
Application Development
- • Staff time (60+ hours): £1,500
- • Manager review time: £300
- • External review/editing: £200
- • Software and tools: £150
DIY Success Factors
When DIY Works Best
- • Organization has dedicated development staff
- • Strong writing and research capabilities exist
- • Multiple applications planned (spreads training costs)
- • Good project management systems in place
- • Access to peer networks and support
- • Time available for skill development
Common DIY Challenges
- • Lower success rates (15-35% typical)
- • Significant time investment required
- • Steep learning curve for beginners
- • Risk of missing critical requirements
- • Opportunity cost of staff time
- • Inconsistent quality between applications
DIY vs Consultant ROI Comparison
| Scenario | Success Rate | Cost per Application | Cost per Success | ROI (£50k grant) |
|---|---|---|---|---|
| Professional Consultant | 55% | >£4,500 | >£8,182 | 511% |
| Experienced DIY | 35% | >£850 | >£2,429 | 1,957% |
| Beginner DIY | 15% | >£3,350 | >£22,333 | 124% |
| AI Solution (Crafty) | 45% | >£149 | >£331 | 14,999% |
The AI Solution: Game-Changing Alternative
AI-powered grant writing platforms like Crafty represent a revolutionary approach that combines professional quality with DIY affordability, offering the best of both worlds.
AI Solution Analysis
Crafty AI Platform Breakdown
What You Get for £149:
- • Complete professional application
- • Tailored to specific funder requirements
- • Success probability analysis
- • Professional formatting and presentation
- • Compliance checking
- • Unlimited revisions within 30 days
- • Word/PDF export ready for submission
Time Investment Required:
- • Initial setup and organization profile: 30 mins
- • Project description and requirements: 45 mins
- • Review and customization: 60 mins
- • Final review and approval: 30 mins
- Total time investment: 2.75 hours
Cost-Benefit Comparison Summary
| Factor | Professional Consultant | DIY Approach | AI Solution |
|---|---|---|---|
| Upfront Cost | >£4,500 | >£850-£3,350 | >£149 |
| Time to Complete | 2-4 weeks | 6-12 weeks | 2-3 hours |
| Success Rate | 45-65% | 15-35% | 40-50% |
| Learning Curve | None | Steep | Minimal |
| Scalability | Expensive | Improves over time | Excellent |
| Quality Control | Professional | Variable | Consistent |
| Organizational Knowledge | External perspective | Deep knowledge | Your input + AI enhancement |
Strategic Recommendations
The optimal approach depends on your organization's size, resources, and funding strategy. Here are evidence-based recommendations for different scenarios.
Decision Framework by Organization Size
Small Organizations (Income <£100k)
Cost-effective, professional quality, minimal time investment. Perfect for testing grant funding viability.
Only if you have dedicated staff time and plan multiple applications.
Cost too high relative to typical grant sizes sought.
Medium Organizations (£100k-£1M)
Use AI for most applications, consultant for major opportunities (£100k+).
Invest in training dedicated fundraising staff member.
Large Organizations (>£1M)
In-house team for relationship management, AI for efficiency, consultants for specialized opportunities.
Dedicated grant writing team with professional development budget.
The Hybrid Strategy
Many successful organizations use a hybrid approach: AI solutions for the majority of applications (speed and cost efficiency), with selective use of consultants for high-value or complex opportunities where their expertise provides maximum value.
- • 70% of applications: AI solution (£149 each)
- • 25% of applications: Enhanced DIY with AI support
- • 5% of applications: Professional consultant (highest value opportunities)
Making Your Decision
Key Takeaways
- • AI solutions offer the best ROI for most organizations (14,999% vs 511% for consultants)
- • Professional consultants are worth it for grants over £100,000 or highly specialized funding
- • DIY works best for organizations with dedicated development staff and multiple applications
- • The hybrid approach maximizes both efficiency and success rates
- • Start with AI to test viability before investing in expensive alternatives
Experience the AI Advantage
Get professional-quality grant applications at a fraction of consultant costs. Try Crafty's AI platform and see why organizations are switching from expensive consultants.
Start Your Cost-Effective Application