Grant Stakeholder Mapping Workshop 2025

Stakeholder misalignment slows grant delivery. Use this workshop template to map every influencer—from funders to beneficiaries—and agree how you will keep them engaged throughout the grant lifecycle.

TL;DR

Map stakeholders by influence and interest using a shared canvas (virtual or in-room).
Assign engagement tactics linked to the pipeline board and reporting calendar.
Upload plans to Crafty so writers and delivery teams reference the same engagement plan.

Why stakeholder mapping matters

Funders increasingly expect evidence of collaborative delivery. The Government Grants Functional Standard (2024 update) highlights stakeholder engagement as a core competence. Mapping ensures responsibilities are clear, helps avoid communication gaps, and strengthens bids that cite authentic collaboration.

Workshop prep checklist

Invite representation from fundraising, delivery, finance, comms, data, and at least one trustee.
Export stakeholder lists from your CRM and consent workflow.
Choose facilitation tools (Miro, Jamboard, or printed matrices) and prepare scoring stickers or digital tags.
Share pre-read including pipeline snapshot, reporting obligations, and existing engagement plans.

75-minute workshop agenda

0–10 mins: Objectives, review data, define influence/interest axes.
10–35 mins: Map stakeholders in small groups; capture duplicates and gaps.
35–55 mins: Prioritise by quadrant (manage closely, keep satisfied, keep informed, monitor).
55–65 mins: Assign engagement tactics, channels, and owners referencing the oversight pack.
65–75 mins: Agree next steps, documentation, and review cadence.

Post-workshop actions

Document engagement plans in Crafty notes, update the change control register, and reflect updates in your reporting calendar. Share a summary with participants and confirm next touchpoints with high-priority stakeholders.

Next steps and downloads

Download the stakeholder canvas, prioritisation matrix, and action tracker. Save them in Crafty so every project kick-off repeats the process.

Action plan

Schedule the workshop before your next major grant submission or delivery sprint.
Nominate a facilitator and ensure pre-read is circulated five days ahead.
Upload stakeholder plans to Crafty for seamless handovers.

Key takeaways

Stakeholder mapping surfaces gaps and ensures coordinated engagement.
Data-driven workshops align fundraising, delivery, and governance teams.
Integrating outputs with Crafty keeps everyone on the same page.

Summary and next steps

Stakeholder expectations change constantly. Run this workshop at kick-off and revisit quarterly so your engagement plan evolves with your grants.

Adopt the workshop template for new projects and major renewals.
Keep stakeholder data updated in Crafty, your CRM, and the reporting calendar.
Share learnings in the RAG pipeline reviewto maintain alignment.